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3 February 2010 | Approved: 3 March 2010

Chairman Evans called the meeting to order at 7:38 p.m. In attendance were Commissioners Samantha Beres, Georgette Cole, Eric Gleason, Steve Werts and Missy Yachup. Also in attendance was resident Eric Gompf (517 Washington Grove Lane).

Public Appearances

Eric Gompf presented changes to his original approved plans. He now wishes to put a shed-style roof across the back of the house. This was one of the recommendations included in the review by the Historic Preservation Commission.
Eric Gleason moved to approve the amendment (shed roof) to the original plan. Samantha Beres seconded the motion. Vote: 6-0.

Approval of Minutes

Georgette Cole moved to approve the minutes from January 6, 2010. Steve Werts seconded the motion. Vote: 6-0.

Building Permits

There were no building permit applications.

Proposed Amendments to PC Procedures

The Commission discussed proposed changes to parts of the information document that is given out with the application for a building permit. They agreed on the following new language:

  1. All permit applications must be received in the Town office seven (7) days prior to the Planning Commission meeting at which they will receive their initial review. The applicant must post a “NOTICE TO NEIGHBORS” sign within 24 hours of receiving it from the Town Clerk. The Planning Commission will not act on an application unless the NOTICE TO NEIGHBORS sign was posted in a timely fashion as confirmed by the Commission. Please note that all permit applications other than fences will be reviewed by the Historic Preservation Commission (an additional 30 day process). The Planning Commission will not give final approval of a permit until after the HPC has completed its work.
  2. (b.) Two (2) copies of a boundary survey with house location clearly showing proposed construction or fence and distances from proposed construction or fence to property lines and corner markers. An applicant for a fence permit who can demonstrate that the proposed fence lies within the boundaries as shown by the four (4) corner markers will not have to submit a boundary survey. Applicants should make sure the corner markers are flagged as they will need to be checked against the paperwork. Applications for permits for fences at least 10 feet from a property line and/or perpendicular to property lines not violative of setback requirements for the non-perpendicular property line do not require a boundary survey. In addition, a house location survey clearly showing proposed construction and distances from proposed construction to property lines will be accepted, in lieu of a boundary survey, for small sheds and home modifications that do not change the building’s footprint.

Eric Gleason moved to approve the proposed language for Section 1. Missy Yachup seconded the motion. Vote: 6-0.

Georgette Cole moved to approve the proposed language for Section 2. Samantha Beres seconded the motion. Vote: 6-0.

There was a discussion about use of the Town website for permit information. The suggestion was to call it “Active Building Permits”. The Commission will continue to work on ways to improve transparency.

Update of Enforcement Issues

  • 103 Brown Street – given to the Code Inspector.
  • 415 Grove Ave. – letter explaining the non-compliance and options has been sent to the new owner.
  • 108 Maple Ave. – the work has been completed. Steve Werts will check it.

Report from the Town Council

Georgette Cole presented a written report (Exhibit A). She also added information concerning the Roadside Tree Law permit. This is enforced by Montgomery County.

The meeting was adjourned at 9:20 p.m.

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